Medics Against Violence

Terms & Privacy Policy

Privacy Policy

Who we are

We are a violence prevention charity registered in Scotland. Our aim is to prevent violence in all its forms. Our website address is: https://www.mav.scot.

This privacy policy relates to the information we collect 

Our Commitment

Medics against Violence is committed to protecting and respecting your privacy.

Medics against Violence recognises its obligation to handle personal data it collects and uses in accordance with data protection legislation and best data protection practices. This means that your personal information will be:

  1. Processed lawfully, fairly, and in a transparent manner.
  2. Collected for specified, explicit and legitimate purposes.
  3. Only collected so far as required for our lawful purposes.
  4. As accurate and up to date as possible.
  5. Retained for a reasonable period of time, in accordance with our data retention schedule.
  6. Processed in a manner which ensures an appropriate level of security

Any questions regarding this Policy and our privacy practices should be sent by email to info@mav.scot

What personal data we collect and why we collect it

Like most organisations that handle personal information, there are various ways in which Medics against Violence collects information from the people we have relationships with.

  • Email and written correspondence.
  • Telephone conversations.
  • Visitors to our website
  • Conferences & events.
  • Referrals from colleagues and/or mutual contacts
  • Personal data collected in relation to our projects
  • Personal data collected in relation to job application
  • Personal data collected from website contact forms

In nearly all instances, it should be obvious to you that Medics against Violence is collecting your personal data.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms




If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Our website may contain links to other websites run by other organisations. This privacy policy applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.

In addition, if you linked to our website from a third-party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third-party site and recommend that you check the policy of that third-party site

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.


Analysis etc

Who we share your data with

Your information is suitably and securely stored and only accessible by staff members as deemed appropriate to your relationship with us.

Medics against Violence will never sell or rent your information to third parties.

How long we retain your data

The periods for which Medics against Violence retains personal information depends on the purpose for which the information was obtained but, in general terms, we will retain personal data for so long as required by law, or as may be required for record keeping or contractual obligations. This is set out in our Data Retention Schedule.

With regard to our website, if you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

You have several rights regarding your data and how it is processed. A summary of these is shown below.

Right to be informed

Medics against Violence has a duty to inform you if we are processing your personal data and why. If you have any concerns about this you can contact us at info@mav.scot

Right of access

You have the right to obtain confirmation of any personal data we are processing and to access it. We will provide you with a copy of any data we hold in an electronic and/or paper format and let you know why we have it, who (if anyone) it has been shared with, and how long we will store it. We will provide this information free of charge, within 30 days of receiving your request.

You can make a request by writing to the Medics against Violence, Wellpark-Kirkhaven Business Centre, 120 Sydney Street, Glasgow G31 1JF, or by emailing info@mav.scot 

If we feel that requests are manifestly unfounded or excessive, Medics against Violence may choose to charge a reasonable fee or refuse to respond.

If we choose to refuse to respond to a request, Medics against Violence will explain why and make sure you know about your right to complain to the supervisory authority. Medics against Vioelnce will do this within 30 days of your original request.

Right to rectification

You have the right to have your data rectified if it is inaccurate or incomplete. Medics against Violence will do this within one month of you telling us about any rectifications or inaccuracies, although this can be extended by two months if the request is complex.

If your data has been disclosed to third parties, Medics against Vioelnce will inform them of the rectification where possible.

Right to erasure

Or the right ‘to be forgotten’ You can request deletion or removal of your data if there is no compelling reason for us to continue using it.

The right to erasure does not provide an absolute ‘right to be forgotten’. You have a right to have personal data erased and to prevent processing in specific circumstances:

  • Where the personal data is no longer necessary in relation to the purpose for which it was originally collected/processed.
  • When you withdraw consent.
  • When you object to the processing and there is no overriding legitimate interest for continuing the processing.
  • The personal data was unlawfully processed
  • The personal data must be erased to comply with a legal obligation.
  • The personal data is processed in relation to the offer of information society services to a

Right to restrict processing

You can request processing of your data be restricted. This means your data may still be held by Medics against Violence, but no further processing is permitted

Medics against Violence will be required to restrict the processing of personal data in the following circumstances:

  • Where someone contests the accuracy of the personal data
  • Where someone has objected to the processing (where it was necessary for the performance of a public interest task or purpose of legitimate interests), and we are considering whether your organisation’s legitimate grounds override those of the individual.
  • When processing is unlawful and the individual opposes erasure and requests restriction instead.
  • If we no longer need the personal data but the individual requires the data to establish, exercise or defend a legal claim.

If Medics against Violence has disclosed your personal data in question to third parties, it must inform them about the restriction on the processing of the personal data, unless it is impossible or involves disproportionate effort to do so.

Medics against Violence must inform individuals when we decide to lift a restriction on processing.

Right to portability

You can obtain and reuse the personal data we hold on you for own purposes or for different providers.  Medics against Violence must provide this in a structured, commonly used and machine-readable form. This includes CSV files.

If requested, Medics against Violence may have to transfer personal data to another organisation, if technically feasible.

The right to data portability only applies:

  • to personal data you have provided to us;
  • where the processing is based on your consent or for the performance of a contract; and
  • when processing is carried out by automated means.

Medics against Violence will aim to provide any data within 30 days, however, this may be extended by two months where the request is complex. Medics against Violence will inform you within one month of the receipt of the request and explain why the extension is necessary.

Where not taking action in response to a request, Medics against Violence will explain why to you, and make you aware of your right to complain to the supervisory authority without undue delay and at the latest within one month.

Right to object

You have the right to object to

  • Processing based on legitimate interests or the performance of a task in the public interest
  • Direct marketing
  • Processing for purposes of scientific/historical research and stats

Medics against Violence must stop processing your personal data unless:

It can demonstrate compelling legitimate grounds for the processing, which override your interests, rights and freedoms; or, the processing is for the establishment, exercise or defence of legal claims.

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Website visitor comments may be checked through an automated spam detection service.

Your contact information


Additional information


How we protect your data


If you are 16 or under

We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ please get your parent/guardian’s permission beforehand whenever you provide us with personal information

Contact Information

If you have any questions which are not covered in this notice, you can send them to info@mav.scot  or by writing to Medics against Violence, Wellpark-Kirkhaven Enterprise Centre, 120 Sydney Street, Glasgow G31 1JF


If you have raised an issue regarding the handling of your data which you feel has not been suitably addressed by Medics against Violence, you can contact the Information Commissioner’s Office on 0303 123 1113 to raise a complaint. You can also find useful information on the ICO website at https://ico.org.uk/concerns/